Early Contractor Involvement

Medium Schemes

One of the key features of this framework is the ability to engage with the project framework contractor or contractors at an early stage. Significant savings can be made by allowing the contractor input into the design process. The sooner a framework contractor is selected, the greater are the potential savings.  You can start the selection of a contractor for your next project by looking at a new project.

  • Savings and innovation are ‘captured’ promptly on all projects using the form, Annex G, that is completed and returned to the MHA for analysis.
  • Savings are signed off promptly by the project manager to ensure the robustness of the savings
  • Savings are continuously reviewed by the Framework Community Board to ensure that lessons learnt are shared as widely as possible

ECI has generated savings of over £26 million through MSF 2 up to March 2018.

Case studies demonstrating these benefits are available here.

Following the successful introduction by the Framework Community Board of a standard start-up agenda further lessons have now been learnt about how to get the most from Early Contractor Involvement (ECI). These include:

  • Adopting a structured approach
  • Setting clear goals and taking timely decisions
  • Investing time and money proportionate to likely returns
  • Including key suppliers and sub-contractors in decisions at an early stage
  • Ensuring good communications and building trust with all stakeholders

For further details of how this has been achieved visit the shared lessons document in the (members only) ISP

Encouraged by the success of early contractor involvement during MSF 2, the new Framework makes provision for the client to enter into contract with their chosen contractor before design has been completed.

The Framework community has developed an agenda for the ECI strategy meeting. This first step will allow the client and contractor to identify objectives for the Early Contractor Involvement. The MHA ECI Process Map and Guidance Notes have been developed to help guide the project team through the early stages of a project. For more information click on the Process Map link in the left sidebar 

It is anticipated that the introduction of X22 will:

  • improve budget control;
  • maximise the benefit of early contractor involvement;
  • ensure defined benefits are realised for the resources invested;

This will require the client to clearly establish the Scope of the project from the beginning of the contract. The NEC4 User Guide Volume 2 “preparing an engineering and construction contract” provides a useful summary of the type of content required. The Framework Community Board has developed its own Scope Checklist to help the project team learn from previous projects. The Gedling Access Road is one of the first project teams to use this approach and has shared their Scope documents on the ISP.